Your association’s documents can create a maddening dichotomy: They must be safely stored away, yet accessible on demand by only those who need them. How many phone calls and e-mail requests are you currently fielding, or enduring, in this area?
Jot this down — there is a better way. The Polaris Documents Module is simply powerful because it offloads the tedious work that now devours too much of your time and resources. It’s a true on-demand solution because, for those with your blessing, it offers instant access to documents, 24/7.
Don’t let the simplicity fool you: The Polaris Documents Module is much more than a central repository. This dynamic virtual librarian accepts uploaded documents with a speed and finesse that’s humanly impossible, and acts as both a vault and a gatekeeper. It protects and efficiently traffics the reports, presentations, photos, articles, newsletters, forms — you name it — that are your association’s lifeblood.
Polaris lets you create and designate virtual “file cabinets,” so chapter members can upload and view them from the specific cabinets you choose. Uploading, finding, and accessing documents are all point-and-click easy, with no human intervention required. There’s even full integration with our Committee Management feature, so committee members can view relevant file cabinets via your website.
It doesn’t take long for real file cabinets to overflow. Not a problem with the Polaris Documents Module. You can keep adding and adding as long as you like, knowing you’ll never outgrow the system. Better yet, every single document stored in your system is available on-demand 24/7 to any authorized user.
Rest easy. The Polaris Documents Module backs up your vital information every single day, weekends and holidays included. It’s the insurance your association needs — and the reassurance you deserve.
If you can save it to a hard drive, the Polaris Documents Module can retain it, store it, tag it, file it, distribute it, and make it instantly accessible. From official Best Practices docs to those not-so-flattering event photos, Polaris handles every piece with equal aplomb.
Face it: Not everyone in your organization needs unfettered access to sensitive financial, contact, or personnel information. Polaris lets you set the boundaries and configure the system so it works best for your association. If you want to restrict access to certain documents or areas to certain committee members or event attendees, you can. Just try not to let the power go to your head.
Learn more about our custom modules designed to meet your needs: